Renfest_encampment:: Shifting Sands Belly Dance

• Below you will find information referring to rules for SSBD Campers and those who would perform on the SSBD stage. Please be aware that these rules are reprinted within the request forms found on the download page for camping and performing with SSBD.

SSBD ENCAMPMENT RULES

• Everyone within the encampment must be in period garb at all times, including after the park is closed (for security reasons). For insurance purposes, everyone that enters the encampment must sign a non-liability waiver.

• All persons camping at our site and performing on our stage must be current members of Shifting Sands Bell Dance. Exceptions must be approved by the Board of Directors.

• Non-Camping/Performing Volunteers need to be in period garb and sign a waiver, but do not need to be members of SSBD to donate their time.

• Guests, families, and friends of SSBD who have been invited into the encampment must be in period garb at all times and sign a waiver, but they do not need to become members. The member who invited them into the encampment must be physically with them at all times and is responsible for their behavior.

• Intoxicated and/or disorderly persons within the encampment will be handed over to park security.

• Food and drink publicly consumed (in the pavilions, on the straw bales, or in view of the paying public) must be done in a fashion consistent with the Renaissance Period and without modern trappings. Paper plates, paper cups, plastic utensils or obvious modern containers are not to be used in public but may be used out of sight of the public (e.g. within a tent).

• Any member of SSBD and their guest may sit in the main pavilions if they are in period garb and have signed a waiver. Since alcohol is served at the event, we expect all members to use discretion if bringing it into the pavilions, which may be allowed with prior permission.

• Only “period-looking” food is allowed in the main pavilions, as well as “period” containers for food and beverage. Glass containers are discouraged because of possible breakage and danger to performers and others in bare feet. Please clean up after yourself if you choose to eat in the main pavilions.

• No smoking is allowed in the main pavilions, except for the hookas.

• You may take pictures within the encampment, however, use discretion. Taking a few quick photos around the site is permitted. Please do not set up something like a prolonged, professional photo shoot in the main pavilions with all your friends, unless you have permission from the Board of Directors.

• If you need to make a call or answer one, please go someplace where the public cannot see you using your phone such as in your tent or outside the encampment. Never use your cell phone in the main pavilions!

• Do not store personal items in the main pavilions or audio tent. Please also do not store personal items in the tents of campers unless you have permission to do so. SSBD is not liable for any lost or stolen items.

• There will be a dressing room with full length mirror and shelves set up behind the main pavilions. Performers may leave their props and other gear in that area while on stage. If you have valuables that need protection, leave them with a friend outside the encampment or someone you know and trust within the encampment.

• The performance schedule and a clock will be posted in the audio tent. This tent houses the sound system and convenience items for the campers and performers.

• The sound system is for scheduled performers only, and will be turned off and locked at 10:00pm each night.

• SSBD rents a large port-a-potty exclusively for overnight campers only. It is not to be used by other performers, guests, friends, or family. Non-campers may use the public privies that are a short distance from the encampment. The only exception will be for visitors with physical disabilities.

• Volunteer Coordinator: Monica Gamble will maintain the Guard Schedule and other volunteer schedules; and will be camping on site throughout the festival.

SSBD CAMPING RULES

• All campers must be members of Shifting Sands Belly Dance and must sign a non-liability waiver. Any exceptions must be approved by the board of directors.

• All campers must volunteer at least two hours of time to the SSBD encampment, either on the day of set-up or during the three days of the Renaissance Festival. Click here for more information about volunteering with SSBD.

• All campers must help set up the SSBD encampment before setting up their own tent.

• Mundane tents must be fully covered and must remain standing during the three days of the event. No tent may be collapsed during this time.

• All campers, or a representative of each dance troupe that is camping, must attend the daily encampment meetings to receive information from Parks and Recreation (P&R). Two SSBD members attend the mandatory P&R morning meetings (approximately 9:30 a.m.) to receive notices concerning all guilds and performers at Ren Fest. Then, at approximately 10:30 a.m., they return to the SSBD encampment and pass on that info.

• Each tent must have a personal fire extinguisher (required by SSBD as a safety issue). P&R will have a fire extinguisher company on site for anyone who wants to have their fire extinguisher serviced. They will charge a nominal fee.

• Individual fire pits must be 12 inches above the ground and must have a wire/mesh screen to cover the flames. You must stay with your fire pit until it is completely out.

• Campers are expected to walk in the morning parades on Saturday and Sunday. This is a requirement in our contract with P&R.

• All campers must submit their names by August 27, 2010. These names will be included in the list submitted to Parks & Recreation for the wristbands (credentials) that allow members free entrance to the Ren Festival. The wristbands will not be available for pick up until Thursday, October 7, 2010 and will be issued at the SSBD encampment.

• Prior campers, volunteer participation, behavior, and on-time dues payers are factors in consideration for tent space. Just because you received a spot last year, does not guarantee a space this year. P&R can and most likely will change lay-outs of our encampment area.

• Every performer must be a member of Shifting Sands Belly Dance, must sign a non- liability waiver, and must acknowledge that he/she has read the encampment rules.

• Each soloist, duet, and trio must provide two hours of volunteer time at the SSBD encampment. Troupes of four or more people must provide four hours of volunteer time. This may be done either on the day of set-up, during Ren Fest, or during tear-down. Click here for more information about volunteering with SSBD.

• All soloists and troupe directors (or their representative) must attend at least one SSBD meeting that is convened for information and discussion of Ren Fest objectives.

• Each soloist, duet, trio and troupe must provide their own technician to run the stereo equipment for their performance. The technician must be a member of SSBD, must be in period costume, and must sign a non-liability waiver. The technician must attend the SSBD training session. Only persons who receive training will be allowed to operate the sound system. Sound system training will be provided on the Thursday evening before Ren Fest.

• Each performer/troupe must provide a CD having only their dance music on it. The Performance Request and the CD must be submitted together to the Performance Committee.

• The Performance Committee will schedule performance times for all three days of Ren Fest, will review costumes and music for appropriateness, and make recommendations to the board of directors for final approval.